Annual General Meeting Agenda

Date: 23 February 2020

Time: 12:00 - 15:00

Location: Lib Dem HQ, 8-10 Great George St, Westminster, SW1 3AE

• Download "AGM 2020 Agenda"

Nomination Information

• Any Member of LDCRE may be nominated for election as an Officer or Ordinary Member of the Committee. Each nomination must be submitted to the Secretary or to another Officer nominated by the Committee, in advance of the AGM, or to the AGM, by two Members after obtaining the nominee's consent.
• A Member may stand for election to more than one position on the Committee but may not be elected to more than one position unless the elections to all of these positions are uncontested and the AGM consents by a two-thirds majority of those present and voting.
• If there are any uncontested elections, the nominations for each uncontested election shall be subject to approval by a simple majority of those present and voting at the AGM, immediately after close of nominations for the relevant position;
• If there are no contested elections, the election of all the approved candidates shall be declared during the AGM.

Contested elections

If there are any contested elections (where there are more candidates than vacancies):

• the Committee shall appoint a Returning Officer, who shall not be a candidate in any of the contested elections, and who shall be responsible for the preparation and distribution of ballot papers, their receipt and counting on return and the declaration of the results;
• the contested elections shall be decided by a secret ballot of all Members, using the Single Transferable Vote method;
• each candidate for a contested election shall be invited by the Returning Officer to provide a statement in support of their candidacy;
• ballot papers or links to an online voting facility, together with candidate statements, shall be circulated to all Members including any Members who cannot be reached electronically, between fourteen and twenty-one days after the date of the AGM;
• the deadline for online voting or return of ballot papers shall be between fourteen and twenty-one days after circulation of voting materials;
• within three days after the deadline for online voting or return of ballot papers, the Returning Officer shall conduct the count and declare the result for each election including any uncontested election
• when the result of each election has been declared, the successful candidates shall have their nominations for any remaining elections declared void by the Returning Officer.

Officer terms

• The term of office of elected Officers and Ordinary Members shall start on the 1st January following their election; or immediately after the declaration of the election results by the Returning Officer, if the term of office of the previous Committee has already ended.
• The term of office of Officers and Ordinary Members (whether elected or co-opted) shall run until 31st December, or until they are removed from or resign from the Committee, or until their membership of LDCRE ceases, whichever is earliest.

President and Vice-Presidents

The Committee may nominate an Honorary President or Honorary Co-Presidents, and up to two Vice-Presidents, to be approved individually on an annual basis at the AGM, by at least two thirds of those present and voting.

• Download "Nomination Form"